Planned Parenthood of Central and Western New York - Grants Manager and Writer Email

AFP Member?: Yes
Name of Organization: Planned Parenthood of Central and Western New York
Title of Position: Grants Manager and Writer
Starting Date: 04/01/2020
Salary Range: TBD based on experience 
Organization Website:

Description of Responsibilities:

  • Writes drafts of and/or reviews grants applications and reports as assigned
  • Establishes and maintains relationships with area foundations for potential funding
  • Conducts research to identify potential new grant opportunities from current pool of funders, as well as new prospects
  • Serves as primary contact for non-government (foundations) grants for agency; serves as primary contact for government grants as assigned
  • In collaboration with the VP of Development, leads and manages the drafting and submission of all non-government grant applications, reports, and close-outs
  • Executes timely completion and submission of government grant applications, RFAs, RFPs, reports, and close-outs as assigned
  • Coordinates and manages efforts of outside contracted grant writers as assigned and/or supervises staff grant writers as assigned
  • Coordinates and manages multi-agency grant applications, reporting, and non-programmatic execution as assigned on behalf of PPCWNY
  • Assists with managing a comprehensive grants management system for both government and non-government institutional grants to include, but not limited to maintaining a comprehensive tracking system of all (potential) funders’ names, contact information, focus areas, RFP cycles and deadlines, reporting deadlines, etc.
  • Helps to maintain a consistent and user-friendly electronic and paper filing system for all grant materials
  • Aids in the conservation of electronic and paper files of often used documents, statistics and other information/material as they relate to the organization for use in reports and grants, as well as development and marketing materials
  • Preserves required metrics for grant applications and reporting, and publishes internally as requested
  • Convenes and leads cross-departmental meetings to develop projects for both current and potential grant opportunities; meetings should be held on a consistent basis and may include but are not limited to education, health services, and RESTORE Sexual Assault Services
  • Sends reminders to relevant staff about needed grant information and deadlines, in timely advance of deadlines
  • Responds to inquiries from across the agency regarding new grant opportunities and status of current grants in a timely manner
  • Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation and others


Organization's Financial Sources:
Foundation and Corporate Grants 
Special Events 
United Way 
Government Grants 
Interest Income 
Earned Income (dues, tuition, etc.) 

Professional membership dues in AFP paid by organization 
Salary Increments
Performance Review
Vacation and Holiday
Medical, Dental, Health Insurance
Life Insurance 
Retirement Plan

Education: Bachelors’ degree in Accounting, Finance, Human Services, Public Health Administration, or a relevant field preferred, or equivalent combination of education and experience

Experience/Personal Qualifications:

  • Minimum 4 years of previous experience in non-profit programming and/or grants management and writing grants required
  • Demonstrated organizational skills and excellent attention to detail is essential
  • Excellent communication skills (verbal and written) are necessary
  • Demonstrated proficiency with Microsoft Office suite
  • Must have the ability to work well both independently and as a part of a team, with other departments and with external customers/partners
  • Must possess the ability to work with changing priorities and simultaneously handle multiple projects
  • Must be able to work a flexible schedule to support meetings and activities and to travel to other locations
  • Must have transportation or access to transportation
  • Familiarity with grants management, particularly government grants, preferred
  • Planned Parenthood seeks candidates who have experience working with diverse racial and socio-economic populations, including African Americans, Hispanics or other racial and ethnic groups
  • Planned Parenthood seeks candidates who have proficiency in one of the following languages, including but not limited to: Spanish, Nepali, Arabic, and Swahili
  • A commitment to Planned Parenthood of Central and Western NY (PPCWNY)’s mission, vision and values along with a commitment to providing services to a diverse range of clients and to the goals of PPCWNY is essential

Specific Requirements of Position:
Grant Writing 
Computer - Desktop Publishing 
Computer - Word Processing 

Position Reports to:
Greta Niu
Director of Grants and Program Portfolios

Send Correspondence to:
Greta Niu
Director of Grants and Program Portfolios
Planned Parenthood of Central and Western NY
114 University Ave
Rochester, New York 14605
[email protected]

Include with Correspondence:
Cover Letter 

Additional job details: Grants Manager and Writer-2020.docx