Jewish Community Center of Greater Rochester, Inc. - Administrative Assistant Email

AFP Member? No
Name of Organization: Jewish Community Center of Greater Rochester, Inc.
Title of Position: Administrative Assistant
Starting Date: 08/03/2020
Organization Website: www.jccrochester.org

Description of Responsibilities: General Job Summary: The Administrative Assistant provides critical administrative support to the Chief Advancement Officer as well as the Development Department. In addition to providing general clerical support, responsibilities include management of donor database: gift entry, acknowledgement, receipting, stewardship activities, general donor inquires, and reporting and tracking.

Essential Duties and Responsibilities:

  • Create and provide quality assurance of data entered into system of record (Raisers Edge) and other external tracking documents (ie Excel, Google Doc).
  • Maintain development database, including gift entry and record maintenance.
  • Regular internal reporting on fundraising efforts and statuses of outstanding projects.
  • Oversee the execution of the acknowledgement process, including drafting letters, tracking, performing data clean-up, and ensuring donors receive documentation in a timely fashion.
  • Remaining apprised of all stewardship activities and ensuring timely execution.
  • Assist in preparing and editing spreadsheets, preparing letters, mail merges, labels, reports and other documents using Microsoft Office Tools.
  • Maintain donor records and department files, lists of donors for recognitions and updated list of naming opportunities.
  • Draft policies and procedures and trainings to ensure consistent activities across department.
  • Assist Development Department with all aspects if donor cultivation, solicitations and stewardship and providing assistance with communication, events and other related activities as it relates to the department.
  • Scheduling appointments and maintaining calendar for Chief Advancement Officer and other Advancement professionals and volunteers.
  • Manage Advancement team general email and phone communications.

Benefits:
Vacation and Holiday
Medical, Dental, Health Insurance
Life Insurance 

Education:

  • Associate’s degree preferred
  • Strong computer skills are required including proficiency in with Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Power Point, and Google Sheets, as well as willingness and high comfort level in learning new databases and software.
  • Experience with donor databases, specifically Raiser Edges is preferred.

Experience/Personal Qualifications:

Key Competencies for Success:

  • Strong computer skills are required including proficiency in with Microsoft Word, Microsoft Excel, and Google Sheets, as well as willingness and high comfort level in learning new databases and software.
  • Experience with donor databases, specifically Raiser Edges is preferred.
  • Excellent written and verbal communications skills and telephone manners are essential.
  • Ability to multitask and change directions efficiently.
  • Demonstrate willingness to be proactive.
  • Will possess a problem-solving demeanor.
  • Mission driven individual who values community.

Experience: 1+ years related experience or training-Work with Non-Profits and Knowledge of reporting, creation targeted of mailing lists-Work in Fundraising

Specific Requirements of Position:
Computer - Database 
Computer - Spreadsheets 
Computer - Desktop Publishing 
Computer - Word Processing 
Direct Mail 
Donor Research 

Position Reports to:
Debra Walker, Chief Advancement Officer

Send Correspondence to:
Debra Walker, Chief Advancement Officer
Jewish Community Center of Greater Rochester, Inc.
585-461-2000 ext. 258
1200 Edgewood Ave
Rochester, NY 14618
[email protected]

Include with Correspondence:
Resume 
References 
Cover Letter 

Additional job details: Admin Assistant AFP posting.docx