St. Ann's Foundation - Database/Gift Assistant (part-time) Email

AFP Member? Yes
Name of Organization: St. Ann's Foundation
Title of Position: Database/Gift Assistant (part-time)
Starting Date: 05/31/2022
Salary Range (low): $20,000
Salary Range (high): $30,000
Organization Website:

Description of Responsibilities:

  • Responsible for coordination and management of St. Ann’s Foundation donor database inputting and extracting data as needed in order to advance the efforts of the Foundation.
  • Accurately enters gift data into database, ensuring that all are coded correctly according any restrictions or reporting requirements that may apply.
  • Prepares deposits for Finance Office and generates acknowledgements for donors.
  • According to established guidelines, inputs information into the database, including address updates, new donor information, gift information, call report data, etc.
  • Maintain guest lists, process registrations, manage volunteers, process payments and other duties as assigned for events.
  • Responsible for list generation used in mailings, including but not limited to: appeals, newsletters, and events. Runs complex reports, and executes complex queries from the database to fulfill data reports.
  • Supports the Foundation’s effort to manage the donor/volunteer database by performing other duties as requested. These duties could include requests for information regarding gifts, generating queries, producing financial or analytical reports or assisting in other database management activities.
  • Performs prospect research activities in Blackbaud ResearchPoint.
  • Other duties as assigned to support the advancement of St. Ann’s Community philanthropy programs.
  • Reliable, dependable and timely in providing information and support.
  • Resourceful in completing prospect research activities including skilled use of internet research tools.
  • Maintains the highest level of confidentiality with all information, records and reports.
  • Complies with applicable organizational policies and procedures i.e., mandatory education, health requirement, HR requirements.
  • Demonstrates a commitment of quality through participation on improvement teams and identifying opportunities for improvement.
  • Improve efficiency and performance relative to the system’s organizational goals.
  • Consistently delivers high quality service being responsive to both internal and external customer needs.

Funds Raised Last Year: $2.8 million
Organization's Financial Sources:

Foundation and Corporate Grants
United Way
Government Grants
Interest Income
Earned Income (dues, tuition, etc.)

Performance Review Policy
Vacation and Holiday Policy
Medical, Dental, Health Insurance
Dental and Vision
Life Insurance
Retirement Plan: 403b

Education: Associate's degree or equivalent experience

Experience/Personal Qualifications:

  • The ideal candidate must have excellent computer skills, including proficiency in Microsoft Office Suite and the ability to maintain databases. •Must have strong attention to detail and ability to meet deadlines.
  • Must have solid interpersonal and team building skills.
  • Experience with Raiser’s Edge/NXT strongly desired.

Specific Requirements of Position:

Computer - Database
Computer - Spreadsheets
Computer - Desktop Publishing
Computer - Word Processing

Position Reports to: Christine Grout, Director of Development

Send Correspondence to:
Christine Grout, Director of Development
St. Ann's Foundation
(585) 697-6338
1500 Portland Ave
Rochester, New York 14621
[email protected]

Include with Correspondence:
Cover Letter