University of Rochester - Development Associate, URMC Advancement Email

AFP Member? Yes
Name of Organization: University of Rochester
Title of Position: Development Associate, URMC Advancement
Salary Range: University of Rochester Advancement is a values-driven organization that believes in Inclusion. Prior to applying, if you would like an accurate salary range based on your professional experience please send your resume and a brief note to UR Advancement Talent Management.
Organization Website:

Description of Responsibilities: Serves as principal assistant to the Senior Associate Vice President for Medical Center Advancement. Demonstrates ability to work in a team setting with all levels of management, staff and administration. Must have the ability to handle high level of confidentiality and professionalism as it pertains to the office of the Senior Associate Vice President for Medical Center Advancement. Strong organizational and computer skills. Ability to set priorities and handle multiple tasks with minimum direction and considerable latitude for independent judgment.

Provides management of SMD Dean/URMC CEO’s Advancement calendar and liaises with his assistant to manage other key activities, including stewardship, meeting prep, and acknowledgment letters. Serves as staff support to the URMC Board’s Advancement Committee. With general guidance as to priorities, manages the time and calendar of the Senior Associate Vice President. Manages competing demands on time, refers matters to be handled by others, and manages access to the Senior Associate VP. Represents the Senior Associate VP in contacts with Medical Center leadership, chairs, faculty, trustees, donors, alumni and prospects, and University leadership. Assists the Senior Associate VP manage Major Gift prospects, donor projects, stewardship and activities. Proactively relays and frequently anticipates the Senior Associate VP’s needs, instructions, preferences, concerns, and recommendations to leadership and staff.

Manages the SMD Dean/URMC CEO’s Advancement calendar and liaises with his assistant to manage other key activities including stewardship, meeting prep, and acknowledgment letters. Works closely with Advancement colleagues to ensure briefings, programs, and talking points are prepared according to standards and delivered to the Dean/CEO in a timely fashion. Compiles, edits, and proofreads materials for fund raising reports, correspondence, event briefings, presentations, proposals and publications. Prepares donor contact reports in OASIS system and assists with prospect follow-up, including maintaining mailing lists, and assists with processing gift input forms. Serves as “quality control” for written materials across URMC Advancement organizationPlans and makes all administrative arrangements for Senior Associate VP’s meetings and special events, including meeting facilities and equipment, travel, reservations, special event catering needs, AV requirements and conference arrangements. Manages all logistics associated with the quarterly SHARE Team meeting.

Makes arrangements for visiting dignitaries, major donors, major gift prospects as directed by the Senior Associate VP. Serves as staff to URMC Board Advancement Committee; schedules meetings and makes appropriate arrangements, secures guest speakers, distributes agendas and materials, records minutes, as needed. Reconciles expenses on behalf of the Senior Associate Vice President; processes travel and conference expense reports, request for payments. Serves as quality control for expense reports requiring Senior Associate Vice President’s signature. Manages department budget, which includes conducting and certifying a monthly reconciliation of the program budget with the Director of Advancement Finance in Advancement Administration. Other duties as assigned by the Senior Associate Vice President.

Vacation and Holiday Policy: 9 University paid holidays, Vacation begins accruing at rate of 17 days per calendar year
Medical, Dental, Health Insurance: Medical, Dental, FSA, HSA, Vision plans are available
Life Insurance
Retirement Plan: 403b TIAA. After 2 years of service employee is eligible for University Contribution. Note: Service completed an another institution may count toward service requirement.

Education: Bachelor's degree required plus 3 years of relevant work experience or an equivalent combination of experience & education.

Experience/Personal Qualifications:

  • Higher Education experience preferred
  • Strong skills in written and oral communication, professional demeanor, and ability to work effectively in a complex university/medical center setting.
  • Ability to interface professionally with hospital leaders and administrators, faculty, staff, Advancement colleagues, donors, friends, volunteers, and prospects.
  • Strong collaborative and prioritization skills are essential.
  • Must have good judgment, be able to problem solve, embrace the team concept, have excellent customer relations skills and be able to adjust to changing priorities and challenges in a busy environment.
  • Demonstrated commitment to the mission of the University and its Medical Center and a commitment to Advancement values (mission-driven, team-based approach, communication, innovation, inclusion, service excellence, job satisfaction, and integrity.)
  • Ability to operate the Microsoft Office suite, particularly Excel and Word, and proficiency in other University software (HRMS, Workday, etc.),

Position Reports to: Kellie Anderson, Vice President for Advancement URMC

Send Correspondence to: 
Beth PolandTalent Engagement Associate
University of Rochester
300 E River Rd
ROCHESTER, New York 14623
[email protected]

On-Line Application Link (if Applicable): Job ID 238473

Include with Correspondence:
Cover Letter